Weddings | FAQ

If you have a question that is not answered here, please contact our wedding planner at (620) 669-9311 or (866) 577-7527 x 351 or weddings@grandprairiehotel.com.

Can I bring in my own wine or champagne?
You cannot due to our liquor license. The hotel prohibits the serving of any food and beverage on our premises not purchased by the hotel with the exception of the wedding cake.

How many glasses do you get out of a bottle of wine or champagne?
You get approximately 5 glasses out of a bottle of wine and approximately 7 glasses out of a bottle of champagne.

Is there a room rental for the use of the banquet room?
We have established food & beverage minimums which must be met (service charge and sales tax DO NOT count towards your minimum requirement as well as all beverage sales{cash or host basis}). Once the food minimum has been met, the room rental will be based on the amount of people, food, and the date of the event.

What is the cost for the bartenders or bar set-up?
Grand Prairie Hotel & Convention Center sets up your bar per your specifications and provides one bartender per 100 guests in attendance at no charge to you, once the $300 minimum has been met, then the $50 per hour bartender fee will be waived.

What is the charge for cutting cake?
Grand Prairie Hotel & Convention Center will cut and serve your wedding cake on china, as dessert for a $35 fee.

What 'extra' charges are there?
Coat check areas are unattended and if you would like an attendant, there would be an additional charge. Any "hosted" liquor is subject to a 10% liquor tax plus an 18% service charge.

What is the service charge and sales tax?
Service charge is 18% and sales tax is 7.05%.

Is there a corkage fee for my wine or champagne toast?
There is not. You pay for your wine or champagne on a per bottle cost based upon how many bottles are opened.

Is there enough parking and what is the cost?
There is ample parking available and there is no cost for parking.

Do you have colored linens for us to select from?
Grand Prairie Hotel & Convention Center provides all white linen service for your wedding reception (white linen tablecloths and white linen napkins). Colored table linens are available for rental at $1.00 per table. Colored napkins are available for rental at $ .10 per napkin. Please contact the sales office to see which colors are available.

Do you provide centerpieces for the tables?
Grand Prairie Hotel & Convention Center has oil-based crystal candle holders available at no additional charge, or mirrored tiles with hurricane globes, or white tapered candles and holders.

When can we get into the banquet room to decorate?
You are contracted for the use of your room for a certain timeframe, and if you would like early access to the room, that can be pre-approved one weeks prior to your event (it depends upon whether or not the room is in use before your event).

Who cleans up the room?
Anything you bring in must be removed from the banquet room that evening before departing.

Are there any decorations which are not allowed?
You cannot attach decorations in any manner that will cause damage to the walls, doors, or structure of any part of the building. Due to fire regulations, candles are not permitted unless the flame is enclosed (enclosed with a glass hurricane, etc.) Votive candles are allowed. Guests are also subject to an additional cleaning fee of $50 with the use of glitter or other such decorations that incur additional labor for cleaning

What is the length of our Head Table?
Your Head Table length varies depending upon the number of people seated at your Head Table: *Head Table for (4) people would be 8' in length. *Head Table for (6) people would be 12' in length. *Head Table for (8) people would be 16' in length. *Head Table for (10) people would be 20' in length. *Head Table for (12) people would be 24' in length.

When do we need to determine our menu selection and beverage arrangements?
Menu Selection and beverage arrangements should be made three to six weeks prior to your reception. (Firm food and beverage prices can be quoted sixty days prior to your event). We require that for excellent service, only one menu choice be selected

What time is dinner served?
Grand Prairie Hotel & Convention Center's wedding specialist sits down with you and based upon your ceremony time and schedule of events for your special day, we work with you to determine a dinner time which fits your agenda within your contracted times. We suggest you meet with your minister & photographer to get an idea on the time frame for your scheduled events, prior to finalizing with the hotel.

Can you accommodate vegetarian requests and special dietary needs?
Absolutely.

Do you offer children's meals?
Yes, anyone 12 and under can order a children's meal. Children's meals consist of chicken fingers, corn & a choice of beverage for $6.96 plus tax & gratuity. If you are ordering a buffet dinner, the children would select from the buffet and the cost would be 1/2 price for children 5-12 yrs. and 4 & under at no charge. Guaranteed numbers of children & adults are required at least 72 hours prior to the event.

How many hors d'oeuvres are needed per person?
Hors d'oeuvres vary depending on your budget and what type of effect you want to present to your guests. A good estimate is approximately 6 to 8 pieces per person for the first three hours. Keep in mind that all of your guests may not be present for the full cocktail hour and that since prices vary, the amounts may vary as well. We suggest selecting 4 to 5 items you like and then doing the math (we are happy to assist).

Can I have additional guests at my reception after dinner?
Yes. Our information lists maximum capacities for dinner; however, once the reception begins, additional people may attend (please realize that there will not be seating for everyone).

How late can my DJ or Band play?
Your DJ or Band can play as late as 12:00 am and the room needs to be vacated by 1am.

Block of Guest Rooms?
Wedding room blocks are handled with our sales office. We can set aside five rooms for you on Friday and ten rooms for you on Saturday evening to begin. Once those rooms have been secured by credit cards by individual guests, additional rooms can be added to your block, based upon availability. It is a good idea to let your guests know as soon as you can so that they can make reservations. There is a minimum of ten rooms in order to secure a block.